Question:

Every year I am confused about what notices I am required to post in my business. Can you help me?

Answer:

Notice posting requirements are imposed on California employers as a result of numerous Federal and State laws and regulations. The list of posting requirements below is thorough but not exhaustive. Additional posting obligations may be imposed, depending on the size and type of business.

Unless otherwise stated, all postings described below must be in English and permanently displayed. The notices must be posted in a centrally located place accessible to all employees.

Required postings include:

  • “Equal Employment Opportunity is the Law” published by the U.S. Equal Employment Opportunity Commission. You can obtain this poster at the EEOC website, www.eeoc.gov. This poster will satisfy the requirement of the Civil Rights Act of 1964, Title VII and the Age Discrimination in Employment Act.
  • “Discrimination and Harassment in Employment are Prohibited by Law.” This poster is required by the California Fair Employment and Housing Act. If 10% or more of your workforce is non-English speaking, you must also post the notice in language(s) spoken by your employees. This poster may be obtained from the Department of Fair Employment and Housing website, www.dfeh.ca.gov/publications/publications.aspx.
  • “Your Rights Under USERRA.” This poster explains the rights, benefits and obligations of employees who leave employment to undertake military service. It is available at www.dol.gov/vets/programs/userra/poster.htm.
  • “Your Rights Under the Family and Medical Leave Act.” The Family and Medical Leave Act (FMLA) requires every covered employer (private sector employers with 50 or more employees) to post a notice explaining FMLA’s provisions and providing information concerning the procedures for filing complaints of violations of the FMLA. A poster is available from the U.S. Department of Labor, www.dol.gov/osbp/sbrefa/poster/matrix.htm.
  • California Family and Medical Leave. The California Family Rights Act (CFRA) requires covered employers to provide notice to employees of their right to request a leave under the CFRA. The employer may include both pregnancy disability leave and CFRA leave requirements in a single notice. Employers may develop their own notice, or may use the notices provided by the Department of Fair Employment and Housing, available at www.dfeh.ca.gov/publications/publications.aspx.
  • Pregnancy Disability Leave. All employers must provide notice to their employees of the right to request pregnancy disability leave or transfer to a less strenuous position if medically advisable. This notice may be combined with the California Family Rights Act notice.
  • California and Federal Minimum Wage Notices must be posted, even though the California minimum wage is higher than the federal. The federal notice is available from the U.S. Department of Labor, publication 1088, www.dol.gov/compliance/topics/posters.htm. The California notice is available at www.dir.ca.gov/dlse/DLSE-Publications.htm.
  • “Pay Day Notice.” California Labor Section 207 requires California employers to post a notice specifying the regular pay day and time and place of payment. This form can be obtained from the California Department of Industrial Relations.
  • California employers must post the Wage Order that pertains to their occupation or industry. The Wage Orders are available on the Industrial Welfare Commission website, www.dir.ca.gov/iwc/iwc.html.
  • Labor Code Section 3550 requires employers to post a notice that contains information about the employer’s current worker’s compensation carrier, and specific workers’ compensation program rights and benefits. The notice must be posted in English and Spanish if there are Spanish-speaking employees at the worksite. No particular form is required for the poster. This notice is generally available from the employer’s worker’s compensation insurance carrier.
  • The “Safety and Health Protection on the Job” poster containing information about protection of employees and obligations of employers under California Occupational Safety and Health laws. This poster is available at www.dir.ca.gov/wp.asp.
  • Employers with more than 11 or more employees in the last 3 years must post an annual summary of occupational injuries and illnesses for each place of business. The summary must include a copy of the year’s totals from the Cal OSHA form number 300. The summary must be completed no later than January 31, covering illnesses and injuries for the prior calendar year. The summary must be posted by February 1 and remain in place until April 30. Forms 300, 301 and 300A are available at www.dir.ca.gov/wp.asp.
  • Emergency Action Plan and Telephone Numbers. 8 California Code of Regulations Section 3220 requires every employer to have an emergency action plan and to train employees what to do in the event of an emergency. A posting of at least a summary of this plan is recommended. Emergency telephone numbers must be posted. Forms are available at www.dir.ca.gov/wp.asp.
  • Unemployment and Disability Insurance and Paid Family Leave. California employers must post a notice regarding California unemployment and disability benefits rights, and the Paid Family Leave program. The notice is available from the local Employment Development Department office, or www.edd.ca.gov/direp/dipub.htm.
  • Time Off to Vote. California Elections Code Section 14001 requires every employer to post an elections notice not less than 10 days before every statewide election.
  • “Safety and Health Protection on the Job.” This poster describes job safety and health protection for workers under the CAL/OSHA program. Also, “Notice to Employees-Injuries Caused by Work,” explains workers compensation benefits. Both posters are available at www.dir.ca.gov/wp.asp .
  • “Whistleblowers are Protected” describes employee rights and employer responsibilities under California law. This poster is available at www.dir.ca.gov/wp.asp.
  • Employee Polygraph Protection Act poster, which explains prohibitions against the use of lie detector tests by most private employers. It is available at www.dol.gov/osbp/sbrefa/poster/matrix.htm.

You may obtain posters from the applicable government agencies, or from private vendors.
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