Effective January 1, 2012, Assembly Bill 469 requires most private employers to provide a written notice to each non-exempt employee at the time of hiring.
The notice is required to include the following information:
- the employee’s regular and overtime rates of pay,
- whether the employee is paid by the hour, shift, day, week, salary, piece, commission, or otherwise,
- any allowances claimed as part of the minimum wage (such as for meals or lodging),
- the regular payday,
- the employer’s legal name and any other names used by the employer in doing business,
- the physical and mailing addresses of the employer’s main office or principal place of business,
- the employer’s telephone number, and
- the workers’ compensation insurance carrier’s name, address, and telephone number.
Employers must notify employees of any changes to the information in the new hire notice within seven calendar days, unless the changes are reflected on a timely wage statement or another writing required by law within seven days.
The new hire notice must be in the language the employer normally uses to communicate employment-related information to the employee.
This new law does not apply to employees who are exempt from overtime pay requirements and to certain employees covered by valid collective bargaining agreements. It also does not apply to state and local government employers.
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